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Payroll Administration

Most employers know the importance of accurate and timely paychecks.  Errors in paycheck or paycheck delivery can cause unnecessary disruption to employee relations and productivity. As part of a leading payroll services provider, The Payroll Company’s HR Services offers full-service payroll administration for clients of all sizes and in any location or industry.  Our thoroughly trained payroll administrators are responsible for reviewing company information every payroll cycle to make sure it is accurate and up-to-date according to the client’s online payroll system.  This includes performing the following activities:

PROCESSING PAYROLL
  • Reviewing and correcting time and attendance entries
  • Obtaining payroll data including employee demographics, salary adjustments, special payments, tax allocations, and employee deductions
  • Calculating and processing incentive and bonus payments
  • Assuring appropriate payroll accruals
  • Approving and submitting the client’s payroll
  • Solving problems concerning payroll, answering inquiries, and enforcing payroll policies
  • Preparing and providing payroll statements and reports as required
BETWEEN PAYROLLS
  • Remaining current with the payroll processing system and changes in wage and tax laws
  • Assisting with development of payroll procedures by recommending improvements or changes when deemed necessary for greater efficiency or effectiveness
  • Answering employee questions relating to their paychecks
ANCILLARY SERVICES
  • Handling state unemployment insurance administration including processing initial claims reports, reviewing and responding to unemployment claims, telephone interviewing key witnesses, preparing witnesses for hearings and representing the organization at unemployment hearings
  • Certified payroll services for prevailing wage compliance

The rigid deadlines of payroll processing can cause excessive demands on an organization’s resources as well as additional stress when those responsible for payroll take time off.  Clients with our payroll administration service transfer those demands to our team, thereby freeing up the schedules and time commitment of their own staff and improving performance and job satisfaction.  Our team is cross-trained for each client to provide uninterrupted support and additional peace of mind.  Our renowned personal service ensures we are only one email or phone call away whenever a question arises.

Employee Benefits Administration

For many employers, HR administration can be a time-consuming responsibility that takes away from the organization’s mission and goals.  TPC HR offers comprehensive benefits administration for employers seeking to improve ROI for employee benefits programs through a reduction of overhead costs.  Our trained and experienced team serves as the primary contact and administrator of group benefit plans—such as medical, dental, flexible spending, life, disability, and retirement, allowing employers to devote their time and resources to core business functions.  TPC HR performs the following activities on a daily basis and on demand:

Employee Benefits Administration
  • Enrollments, terminations and plan changes (dependents, beneficiaries, addresses, etc.)
  • Claims management and processing
  • Assisting with rollovers, distributions, hardship withdrawals and loans, QDROs, QMCSOs
  • Serving as a primary contact for employees, the organization, plan vendors, and third-party administrators
  • Preparing annual census information for 5500 reports, plan testing, and similar compliance issues
Family and Medical Leave Administration (FMLA)
  • Tracking and managing time tables and paperwork related to FMLA
  • Reviewing and responding to FMLA requests and physician certifications
  • Answering questions regarding FMLA laws
  • Tracking leave taken and managing fitness-for-duty certifications
Workers’ Compensation Claims Management
  • Injury reporting, physician referral and medical care management
  • Performing case management
  • Handling incident notifications (completing and filing all required reports)
  • Administering, managing and otherwise processing claims and related procedures
OSHA Recordkeeping
  • Maintaining OSHA 300 logs
  • Assuring compliance with OSHA 300 posting requirements
New Hire Processing
  • Performing on-site or off-site new employee orientations (explaining benefits information, reviewing employee handbook, and safety issues)
  • Assuring all new hire paperwork is completed correctly and on time (e.g., W-4 and I-9 forms)

TPC HR uses the latest technologies and applies industry best practices to ensure the most thorough and cost-effective outcome to every task we handle. But it’s our people that make a difference. Our knowledgeable and interdisciplinary team works together to offer a personal level of service unmatched in the industry. Our team is cross-trained for each client to provide uninterrupted support and additional peace of mind.

If you want to learn more about how to improve your organization with our benefits administration services, give us a call today.