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Safety & Health in the Workplace: Pandemic Planning

With increased media coverage about the Ebola outbreak, employers may wonder what workplace action should be taken. This is also a good time to discuss keeping your workplace germ free as the flu season gets into full force. Keep in mind that the likelihood of Ebola affecting your workplace may be small, so consider this a good time to revisit pandemic protocols.  Chances are you will have a much better chance of flu and cold germs around and the protocols are virtually the same. Employers are encouraged to consider the following controls to help protect the workplace: Develop policies that encourage ill workers to stay at home without fear of reprisal. Understand state and federal leave

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Make W2 Processing Simple

W2 Explanation: Breaking Down The 123s And ABCs Of This Important Tax Form Here at The Payroll Company, we understand that the W2 form can overwhelm employees. Every year we consult with our clients and their staff to deliver a thorough W2 explanation that streamlines the process and gives our partners the information that they need before they file their taxes. If you're already dreading your W2 processing this year, read on -- understanding some of the many 123s and ABCs of this important tax form can make the process as simple as possible for you. Our W2 Explanation Can Break Down The (Many!) Boxes On This Form: Yes, there are a lot of boxes to read through on your W2 form; at The Payro

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Upcoming Changes to OSHA Reporting and Recordkeeping Requirements

On January 1, 2015, a final rule from the US Department of Labor’s Occupational Safety and Health Administration (OSHA) will take effect that will change the current injury and illness reporting and recordkeeping requirements. This new rule adds to the number of situations in which employers must notify OSHA of injuries and illnesses as well as modifying the list of low-hazard industries that are exempt from the annual recordkeeping requirements for illness and injuries. Reporting Requirements Under current requirements, employers must notify OSHA in the case of a work-related fatality or if three or more employees were hospitalized. The new rule will require employers to report single wo

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Keep the Holidays Fun — and Liability Free

November is here— and that means the end-of-year holiday marketing blitz is already in full swing. Businesses are gearing up for the season of office decorations, gift exchanges, home-baked goodies, and the company’s annual holiday party. For employers, the holiday season can be a minefield of potential liability issues. They want to provide a fun and festive environment for employees without creating risks for the company. Top holiday liability risks The three biggest areas of risk for employer liability during the holiday season are diversity, harassment, and employee safety. Diversity. Today’s workplace is more diverse than ever, encompassing employees of many different cultures,

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Automating Corporate Timekeeping And Payroll

Four Ways Automated Timekeeping Helps Your Company Work At Maximum Capacity Every business owner recognizes that lost time equates to lost money. Successful entrepreneurs are constantly endeavoring to find ways to streamline operations and make their processes as efficient as possible to minimize efforts and maximize revenues. While countless executives focus on their production processes (and rightfully so), many overlook equally invaluable ways to streamline efforts in their back office operations. A great place to start when looking to make your back office as efficient as possible? Consider implementing automated timekeeping as part of your HR/payroll management process. What You Can Exp

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2015 Labor Laws: Coming Soon to a Courthouse Near You

With the Affordable Care Act, midterm elections, and other scheduled labor law changes, there are several new major pieces of legislation heading our way in 2015. Below is a summary of some of the key labor laws and trends to keep in mind as we approach 2015: 1. The Employer Mandate - The Employer Mandate is the provision in the Affordable Care Act that requires all employers with 50 or more full time equivalent employees to offer a certain level of health insurance coverage at an affordable rate to all full time employees or face a penalty.  An Employer Mandate penalty is triggered if the company fails to comply with the requirements and at least one full‐time employee of a covered empl

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Enforcing Rest and Meal Periods in Hectic Work Environments

Restaurants, coffee shops, hair salons, call centers, and customer focused offices often have “just enough” staffing on hand at any given time. Limited staffing makes it challenging to relieve an employee for a rest period or meal break. An employee who leaves the work area, even for a small amount of time often causes stress and increased workloads on his or her colleagues. This factor, though understandable, does not release an employer from providing mandatory rest periods and breaks to its employees. Breaks and meal periods should, therefore, be scheduled in accordance with state law requirements; for example, some states require that employees receive a paid ten minute break for ev

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Understanding Employer Pay Obligations for Travel Time

For many employers, sending employees out into the big, wide world to perform their job duties is an everyday occurrence. However, many employers are not aware of the situational details that may make time compensable or not compensable for non-exempt employees. Employers must consider both state and federal law surrounding travel time pay and then apply the most generous policy to the employee. Home-to-Work and Work-to-Home Travel – Employers are not obligated to pay an employee for their time spent commuting no matter how far away they live. If it’s part of their normal commuting time, it’s unpaid. Worksite to Worksite Travel – If an employee must travel in order to accomplish th

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Working With 401K Management Companies

Important Ways 401K Management Companies Take The Guesswork Out Of Your Retirement Plans Are you currently utilizing internal resources to manage your company's 401K and retirement plans? You (and your employees) may be missing out on a host of critical benefits. No matter what the size of your organization, partnering with professional and qualified 401K management companies to create your business' specific retirement benefits and policies can yield an extensive range of distinctive advantages that should not be ignored. Working with leading 401K management companies can offer your business the following advantages: More time for core responsibilities: First and foremost, partnering with 4

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