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Montclair and Trenton paid sick leave

New Jersey Effective 3-4-15, paid sick leave (PSL) laws will take effect in Montclair and Trenton.  Voters in both cities approved similar PSL ballot questions on 11-4-14.  The laws will require private sector employers to provide one hour of PSL for every 30 hours worked in the respective cities.  Employees working for employers with 10 or more employees will be eligible to earn up to five days of PSL per year, while employees working for employers with nine or fewer employees will be eligible to earn up to three days of PSL per year.

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Worker Classification Agreement With Federal Government

Florida The U.S. Department of Labor’s Wage and Hour Division (WHD) and the state Department of Revenue have signed a memorandum of understanding to reduce the misclassification of employees as independent contractors.  The agencies will work together to prevent, detect, and remedy employee misclassification.  The WHD has similar agreements with 18 other states.

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Withholding Tables Revised

District of Columbia The Office of Tax and Revenue (OTR) has reissued the 2015 income tax withholding tables and instructions (originally revised in December).  The revised guide has several changes, including: (1) eliminating specific filing status calculations for the percentage wage method and wage bracket method; (2) reflecting the increase in the personal exemption amount; and (3) clarifying that the tax rate applicable to mid-range wages is 7%.  The revised tables and instructions are available at http://otr.cfo.dc.gov/sites/default/files/dc/sites/otr/publication/attachments/FR-230_012215_v4.pdf.

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Multistate New Hire Reporting

On January 26, 2015, the federal Office of Child Support Enforcement (OCSE) released a revised Multistate Employer Notification Form for New Hire Reporting at www.acf.hhs.gov/programs/css/resource/multistate-employer-registration-form-instructions.  Employers with employees in two or more states that report new hires magnetically or electronically may designate one state where they have employees as the state to which they will report all their new hires.  A benefit is that the employer must follow the new hire reporting requirements of that state only, not every state where it has new employees.  The designation is made to the Department of Health and Human Services using the form or onl

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8 Reasons Your Organization Should Have an Employee Handbook

1) Introduces Employees to the Organization’s Culture, Mission, and Values Perhaps the most important aspect of your Employee Handbook is the introduction of new employees to your corporate culture and how they will fit in. This helps to foster a sense of pride and belonging, which studies show will help employees become more productive in a shorter period of time. The introduction section of an Employee Handbook will answer these questions: “What do we do that sets us apart?” “How did the company get here?” “What are we passionate about?” “How can I, as a new hire, become a part of this culture?” The introduction section sets the standard for the employment relationship in

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E-Verify Linked to State DMV and Public Safety Offices

Nebraska Effective 2-1-15, the state joined the RIDE program (Records and Information from DMVs for E-Verify).  The program links E-Verify with state departments of motor vehicles offices and public safety offices.  It allows E-Verify to validate the authenticity of driver’s licenses and state identification cards that employees present as identity documents for Form I-9, Employment Eligibility Verification.  The program aims to reduce document fraud and boost the accuracy of employment eligibility verification by E-Verify.  Florida, Idaho, Iowa, and Mississippi also participate in the program.

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Creating a Pandemic Illness Plan

Last year’s Ebola outbreak was a stark reminder that frightening and serious contagious diseases still exist. However, many people and businesses overlook the fact that more common infectious illnesses can also have a significant impact on employee health and business operations, such as the current, and especially virulent, 2014 to 2015 flu season. Pandemic illnesses like influenza pose a variety of workplace safety issues, so it’s critical for employers to implement a workplace pandemic illness plan or ensure their existing plan is up to date. Creating a pandemic illness plan A pandemic illness plan or policy guides an employer in managing an outbreak of pandemic illness in the workpl

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New Jersey Monthly Reporting Bill Amended

On February 5, the New Jersey Assembly Appropriations Committee voted on the substitute version of A.B. 3156, which would: Include wage information for employees who have been terminated or otherwise separated from employment Require quarterly unemployment insurance wage reporting instead of monthly wage reporting Require employers to file an Employee Status Report within 20 days (or 15 days for employers that report electronically) of an employee’s “hiring, re-hiring, return to work, or ending of employment” Require the employer to report the “number of base weeks” worked “during the calendar quarter in which the employment ends” The legislation simplifies the type of wa

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Litigation Halts FLSA Exempt Status Change for Home Care Workers

Over the last few years, the Wage and Hour Division of the Department of Labor has crafted the Home Care Final Rule, which would greatly narrow the home health care and companionship services exemption under the Fair Labor Standards Act (FLSA). This rule, which was originally intended to go into effect at the beginning of 2015, would have made almost 2 million home care workers who were previously classified as exempt eligible for minimum wage and overtime under the FLSA. In two separate orders - one in late December and one in mid-January - a federal judge struck down the two main provisions of the Final Rule (disallowance of third party use of the companionship exemption and a greatly nar

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Using Human Resources Outsourcing

On The Fence About Human Resources Outsourcing? 5 Reasons To Make The Change Now Are you on the fence about human resources outsourcing? Many entrepreneurs initially feel reluctant to make the switch from an internal HR department to a business model that embraces human resources outsourcing. However, knowing five important benefits that human resources outsourcing can deliver to your business may forever change your mind. Using human resources outsourcing in your business offers: More employee bandwidth: The biggest perk that outsourcing your HR function delivers? It instantly creates bandwidth for your current employees to focus on other core competencies in your organization. No longer

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